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Dinner in Horizon
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Dinner in Horizon
ROAD TO THE VOTE
The Homeowners of SunBird Golf Resort will be asked to vote on amendments to the CC&R's in January, 2015. Each amendment will be voted on separately.
In order to ensure everyone has an opportunity to understand the issues, a different amendment is being addressed each month in the SunBird News. This month we will discuss how much money the board can spend WITHOUT consulting the membership.
The current spending limitations policy requires membership approval of a SunBird project that would cost more than $190,000.00, but ONLY if the funds were NOT already in the bank. Policy can be changed by a vote of the Board of Directors whereas the CC&R's can only be changed by a vote of the membership.
In 2010 the HOA Board of Directors revised Policy #21, “Spending Limitations Policy”, to state as follows:
Whenever the Board of Directors is considering an immediate capital improvement that is not currently funded from the capital improvement account and is greater than 10% of the previous years audited annual revenue, the project shall be submitted to the entire membership for vote by mail in ballot. The Board of Directors shall be committed to follow the majority vote for at least three (3) years.
Homeowners at the focus groups proposed that this policy be added to the CC&R's with two (2) changes.
• Funding for capital improvements comes from a $750 fee charged to every home buyer new to SunBird (Policy #9).
• As of February 2014 the balance in the Capital Improvement Fund was $203,209.00. So you can see that the Board could spend those monies without any vote from the membership because, “it is currently funded”.
Therefore, it was recommended that the words “not currently funded” be deleted from the policy written for the CC&R's.
There was much discussion about the dollar amount of spending limitations but the majority favored something in the $200,000 range. This can be arrived at in two ways:
a. 10% of audited revenue (which includes HOA Assessments, interest, Food and Beverage Sales and Other). In 2012 that amounted to $1.9 million so 10% = $190,000.00. However this amount would have some fluctuation corresponding to Food and Beverage Sales or interest rates.
b. 15% of HOA Assessments. In 2013 that amounted to $1.3 million so 15% = $195,000. This would be a more stable amount because HOA Assessments are predictable.
The Board preferred the more stable amount. Therefore, the proposed amendment reads: 6.3(B) Spending Limitations
Any proposed expenditure for capital improvements (versus maintenance, repair or replacement budgeted through operating expenses or reserves) that exceeds 15% (in the aggregate) of the prior year’s audited Annual Assessments must be approved by the Owners by a majority of the votes cast (in person or be absentee ballot) on the proposal.
A YES VOTE MEANS:
1. Homeowners should have the opportunity to vote on a capital project expenditure that exceeds 15% of the prior year’s audited Annual Assessments ($195,000).
2. This clause in no way applies to replacement, repair or maintenance expenditures.
3.Homeowners should have the opportunity to vote even when the project is fully funded.
A NO VOTE MEANS:
1. The HOA Board should have authority for unlimited, funded capital expenditures.
2. The HOA Board can change this policy at any time.
View this amendment in Section 6.3 of the Amended, Restated and Consolidated Declaration of Restrictions for SunBird Golf Resort Homeowners Association, Inc. on the website @www.sunbirdhoa.com
SunBird Food and Beverage Visions & Goals
Earlier this year, a Food and Beverage committee was appointed consisting three of the Board of Directors, Gordon Lee, Leo Buries, Jean Pritchard and General Manager Layne Varney. The objective was to study, analyze the operation for improvements. The committee has met several times over the past four months to accomplish these objectives. Input has been sought from the following people or groups:
- Homeowners during Planning Workshop Meeting
- Board of Directors in a survey form
- Current management consultant/restaurant manager
- Three SunBird homeowners who have either been restaurant managers or chefs
- Neighboring HOA restaurant managers
- Project Engineer who specializes in redesign of restaurant kitchens
The committee has attempted to analyze all facets of the Food and Beverage operations and believed the first area to influence is leadership, followed by assuring we have the right personnel who are properly trained and supervised. The committee also believes that solid overall marketing needs to take place in the future. This begins with a well written marketing plan that expected to be implemented. The committee has done some test marketing with a few theme events along with introducing appetizers on Wednesday and Fridays.
To provide residents with a social gathering place to enjoy a resort lifestyle atmosphere that offers high quality food and beverages. All food and beverages will be served by well trained employees who provide outstanding customer service. (Based on SunBird Book of Policies – Policy #13 Food and Beverage Operation Subsidization)
Food and Beverage Goals:
Committee Goals: (Short Term)
1. Provide residents with a social gathering place to enjoy a resort lifestyle atmosphere that offer high quality food and beverage services. The service shall include Breakfast, Lunch, Thursday Dinners, Catering, Themed Events and Appetizers.
2. Develop updated job descriptions for the restaurant manager that will ensure implementation of the goals that have been established.
3. Institute a POS system with two checkout locations with the ability to provide information relative to each event and the cost associated with the event.
4. Determine the overhead cost that should be applied to each event.
5. I conjunction with the management staff, develop updated policies and job descriptions associated with each position.
Management Goals (Short Term)
1. Develop a management team that can implement the committee goals; Hire employees, Train employees, Pricing and cost analysis, Assume responsibility of goals, etc.
2. In conjunction with the committee, develop policies and updated job descriptions for each position.
3. Determine any modifications to the existing kitchen required to implement the goals.
4. Develop menu pricing to meet the established goals. (Part of Job description)
5. Analyze each event and make recommendations as to how they can be implemented or improved. (Part of Job Description)
Committee Goals (Long Term)
Gas Line Repaired
A natural gas line leak was found at the clubhouse. The leak was detected near the northwest end of the clubhouse exterior in the vicinity of the stairway to the Horizon Room and the west entrance to the clubhouse/pro shop area.
When tested, the ground around the leak revealed a saturation level of 93% natural gas in the soil. As a result, the soil had to be decontaminated by pumping clean air into it and vacuumed before any work could begin due to volatility.
A couple of options were considered to replace the clubhouse gas line.
One option was to route the new gas line underground again. This would call for significant digging with cutting into the foundation of the clubhouse at an expense of $50,000.00 - $60,000.00. Moreover, it would take 3 to 4 weeks to perform the job. The risk that the gas line would deteriorate again due to moisture in the ground was considerable.
The other option was to reroute the new gas line along the exterior of the building above ground and have it enter into the basement through the exterior patio area near the west entrance to the clubhouse. This option would cost $10,000.00 - $12,000.00 and take one week. This option keeps the gas line above the corrosive soil and will be a better long term repair. This option was selected due to these facts.
Southwest Gas, the City of Chandler Inspector and SunBird's plumbing contractor all agreed on the rerouting of the new gas line into the clubhouse.
The meter and gas line from Southwest Gas was removed until all work was completed, tested and approved by the City of Chandler.
The City of Chandler expedited the permit process and issued the permit to begin the repair work. The new gas line installation began the weekend of September 13th and was completed Tuesday morning, September 16th.
All necessary tests were completed and passed.
Southwest Gas has re-installed the meter and restarted the flow of gas. Throughout the rest of the day all gas appliances were checked and approved for normal use.
The gas lines will be painted to match the building and the pipe from the ceiling to the basement will have either a block or stuccoed column built around it to improve the aesthetics.
Heavy Rain at SunBird
In the early morning hours for about 6 hours on Monday September 8th, SunBird received nearly 5.5” of rain within 6 hours.
This amount of rain is typically our annual rainfall. Due to the heavy rain and flooding, many sections of the freeways were closed and some schools and businesses were also closed due to staff not being able to arrive at work.
At SunBird, the golf course is also a water retention area to hold rain water. Many sections of the golf course were filled to capacity with rain water not allowing any more from the roads to flow into it. Some sections of roads in SunBird were nearly 2’ deep in water.
SunBird’s water retention areas are also filled to capacity creating additional lakes in SunBird. With the wet ground, we can expect and have already had additional trees fall over due to the narrow root systems of these desert trees.
More pictures can be found on the Gallery Page.
Summer Storm Alert
During the summer months, we anticipate high winds and monsoon storms especially in this part of Arizona. The high winds can cause the vehicle control gates and barrier arms to malfunction and causing damage.
During times of high winds or heavy storms to help avoid potential damage, SunBird Patrol may temporarily set the gates and barrier arms in the open position until the storm or winds pass by. It’s also important for residents to prepare their homes and yards for these storms as best as possible. Further it is also a good idea to have someone regularly check your home, if away for the summer months, after these storms to make sure everything is in good order.
Clubhouse Drain Pipe Replacement
Timely and Successful
The Clubhouse building is nearing 27 years in age and one of our goals is to keep it a modern and operating as good as possible. This past winter we had problems with some of the drain pipes and found that over the years, age and use had seriously deteriorated many sections of pipe. In August we hired a contractor to remove most of the main drain sections in the clubhouse and replace the old cast iron pipes with new poly lines. This project was very timely as the pipe was removed and examined. The clubhouse was closed for three days and the project was a success. We appreciate your understanding and patience for having the clubhouse closed for this time period. Being proactive with this will save us longer periods of closures and potentially catastrophic damage to the facilities.
Swimming Pool Rules
Some questions have been made concerning an additional rule sign that was posted at both swimming pools in SunBird. As per Maricopa County Environmental Services Department Water and Waste Management Division Health Code 48A Chapter 6, section 1, R4, SunBird is required to have these rules posted at the swimming pools.
Before entering a pool, all persons shall be instructed, by means of suitable, clearly lettered signs properly located, to observe all safety regulations. The signs shall contain, at a minimum, all of the following:
Persons with colds, sore or inflamed eyes, nasal or ear discharges, boils or other acute or obvious skin or body infections, or cuts shall be excluded from the pool.
No glassware allowed within the pool enclosures.
No animals allowed except for service animals.
No drinks, candy, tobacco, popcorn, gum, alcohol, or food of any kind shall be permitted in the pool or within the required walkways of the pool.
Keep gate(s) closed – do not prop open.
Shower and use the toilet before entering the pool.
If incontinent, wear tight fitting rubber or plastic pants or a swim diaper.
Observe all safety regulations.
The County has been contacted to get a definition regarding rule #4 that addresses drink & Food within required walkways of the pool. It was explained by the County that this means that food, drink and etc. cannot be within 4 feet of the swimming pool waters edge. Food and drink outside of this area (4 feet of the edge) can still be consumed as normal.
Board Meeting Notices
Board of Director Meetings
next scheduled meeting is Monday, September 8th @ 1:00 p.m. and Monday, September 22nd at 6:00 p.m.
2014 Board of Directors
The Officers for the 2014 Board of Director are:
President - Gordon Lee
Vice President - Leo Buries
Treasurer - Delores Brown-
2013 Revenue & Expenses
(Click to Open)
Sunrise Court Complete
The idea to have a smaller patio area for socializing originated with Project Review and Long Range Planning Committee.
Member Shirley Clark accepted the assignment to develop, plan and present the completed concept to the Board of Directors. The Board approved this project of adding several outdoor tables, chairs, lighting, barbeque grill, landscaped pots and a beautiful desert mountain scene mural painted on the wall by resident Irene Coatta.
We would like to thank all those involved with this nice improvement project to SunBird. For more information on reserving it, please contact the SunBird Office.
and Informational Meeting
Thank you for the great attendance at the meetings, we averaged around 85 residents. These have been excellent meetings learning about the latest events, answering questions and socializing with neighbors.
We will resume the Information Meetings in October. Have a safe summer!
Appetizers Now Offered in the Horizon Room on Wednesdays and Friday
Click on this link to see what the Horizon Room has to offer!
Sunday breakfast is now offering food to order from the menu only, due to popular demand through the slower summer months.
Horizon Room is open for Sunday breakfast at 8:00 am until 12:00 noon. Please join us Sunday for our terrific breakfast options from the menu.
4:00 to 6:30 p.m.
Go to the Restaurant page to view the menus for September Thursday Dinners.
Fourth Annual SunBird Conley Cup
In honor of Sgt. Major Bill Conley and his wife Ginnie, the friendly Conley Cup Golf tournament was organized as an fun competitive three day event where the Americans take on the Canadians.
Hole number 8 has become the place of festivities with free hot dogs, beverages and fund games for the crowds to play. Great patriotism displayed and fun was had by all. We like to thank all those who organized and participated in great activity! Hope to see everyone next year to cheer on their team.
George and Margaret Spencer found a new born horned owl nesting in the palm trees in the back yard of their home in SunBird.
The Animal Game and Fish Department relocated the baby owl to raise and protect it to be set free later when ready. The mother owl still resides in SunBird.
Proposed Clubhouse Pool Enlargement
The Project Review and Long Range Planning Committee has submitted the following proposal to the Board of Directors after years of study and research.
The proposed pool would allow for scheduled activities in one section while the other would be open for swim at all times.
Other proposed additions, bathroom in pool area, larger jacuzzi and shade covering, additional shower, three 14’ permanent umbrellas mounted in the deck, new paver style cool decking, and others.
The Committee will be making a power point presentation at the September 22nd Board of Director meeting at 6:00 pm in the ballroom. Please come for more information.